Work from home has become largely popular recently. Just last year there were more than 45% of Americans working from home. This stat is likely to rise as the younger generation starts working.
Amidst this, some employees are working offsite .i.e. they are either doing fieldwork or working from another location.
This poses a great challenge for leaders in terms of managing and monitoring productivity.
Employees working in an office are easy to monitor as they are using the company’s resources. Here you can deploy an employee monitoring software and track their daily work easier. But to do the same for the employees or for a team who are working outside the office premise is a little tricky.
However, understanding these five pillars of remote team management can help you manage your remote employees or team easily.
1. Remote Team Management Tool
Monitoring employees remotely is challenging as traditional methods will not be much useful. You have to implement a solution that will monitor every aspect of your employee’s activity.
Therefore, you should use remote team management software like EmpMonitor, Veriato, Time Doctor, etc. Using tools like these, you can see if your employees are working sincerely.
This tool works in the background and provides a complete work report of an employee. Using it, you can easily track how much an employee or team has worked in a day and see where they are lacking.
The employee monitoring tool also helps you keep track of employees’ login and logout time. With the help of it, you can easily maintain the record sheet of all the employees online.
2. Workflow Rules
Implementing a set of work rules inside the office is not a biggie. You can easily monitor all your employees and see if they are following the rules or not. But the same can’t be done for the people working from home or remotely.
In order to establish a foolproof workflow strategy for remote employees, you can do the following –
Create a document covering all the rules and regulations and email it to them. Further, talk to employees personally about these rules, and make their doubts clear, if they have any.
Add weekly meeting schedules and communication principles. Ask employees to be responsible for their work, and finish the projects as soon as possible.
For the people in different time zones, implement rules according to their culture, and manage work accordingly.
Remote employees can sometimes feel isolated as communication with them doesn’t happen every so often. Thus, regular communication is necessary for your employees. Communicating regularly with employees can help boost their morale, which will increase productivity . It will also help bring unity, as conferencing with a team will help them come together, and make them feel valued.
You can take the help of several messaging tools that are available on the internet, or you can also communicate using employee monitoring software.
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4. Cultural Differences
Remote employees mean your team or employees will be from different cultural backgrounds. Thus it is important; that you consider all the cultures and respect their social norms to ensure that they are treated equally. Furthermore, employees should also be given holidays based on their religion.
The main key is to communicate with the employees regarding this and make them understand that they are not being treated unequally. Listen to their problems or needs and provide appropriate solutions.
You could improve the working condition for your employees in order to keep their morale high. It may be easy for employees who are working on the premise, as you can easily provide them with better lounges and office equipment. But, the same can’t be done for remote employees.
To them, you can provide flexible payment options as many workers prefer payment monthly, while some weekly and few bi-weekly. Thus, it is important for you to cater to these requests.
The next thing you can do is ask employees; how they would like their payment to be delivered to them, .i.e. via online payment option or bank transfer. Let the employees choose the method.
Team management is crucial when it comes to a healthy working environment, even so, more if the team is working remotely. Use employee monitoring software to track their daily progress. Communicate with them regularly and maintain cultural differences. Implement workflow rules that can be easily followed by employees working remotely.
That’s all for me! See you guys next time.